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School Board Notes
Board Policy
BP 6164.2
Instruction
Guidance/Counseling Services
***Note: The following optional policy should be revised to reflect district practice . Education Code 49600 authorizes school districts to offer a comprehensive educational counseling program implemented by credentialed school counselors. ***
The Governing Board recognizes that a comprehensive counseling program can help promote academic achievement and serve the diverse needs of all district students. Counseling staff shall be available to meet with students to discuss academic, social, or personal difficulties, as well as other issues that may impact student learning.
Academic and Career Counseling
***Note: Funding for the 10th grade counseling program is part of the Pupil Retention Block Grant (Education Code 41505-41508). Pursuant to Education Code 41505, the block grant funds may be expended for any program purposes authorized by the statutes that were repealed by the adoption of the block grant as those statutes read on January 1, 2004. In order to receive block grant funds, Education Code 41507 requires districts to have a school level advisory committee and a single school plan. See BP/AR 0420 - School Plans/Site Councils. Funding for the 10th grade counseling program was not affected by the additional funding for the Supplemental School Counseling Program, as added by AB 1802 (Ch. 79, Statutes of 2006) and as detailed in the next section. ***
***Districts that wish to offer a specialized program for 10th grade counseling may modify the following paragraph accordingly. ***
The district's academic counseling program shall help students establish immediate and long-range educational plans, achieve academic standards, prepare for the high school exit examination, and complete the required curriculum in accordance with their individual needs, abilities, and interests. Insofar as possible, parents/guardians shall be included when making educational plans.
(cf. 0410 - Nondiscrimination in District Programs and Activities)
(cf. 0420 - School Plans/Site Councils)
(cf. 1220 - Citizen Advisory Committees)
(cf. 6011 - Academic Standards)
(cf. 6020 - Parent Involvement)
Counseling staff shall help all students plan for the future and become aware of their career potential. Academic planning for higher education shall include information about courses needed for admission to colleges and universities, standardized admission tests, financial aid, and scholarships.
(cf. 6030 - Integrated Academic and Vocational Instruction)
(cf. 6141.5 - Advanced Placement)
(cf. 6143 - Courses of Study)
(cf. 6146.1- High School Graduation Requirements)
(cf. 6146.11 - Alternative Credits Toward Graduation)
(cf. 6146.2 - Certificate of Proficiency/High School Equivalency)
***Note: Education Code 48431 requires districts maintaining high schools to offer a program of guidance, placement, and follow-up for all district minors subject to compulsory continuation education. The following paragraph is for use by districts maintaining high schools. ***
The Superintendent or designee shall establish and maintain a program of guidance, placement, and follow-up for all district students subject to compulsory continuation education. (Education Code 48431)
(cf. 6184 - Continuation Education)
***Note: The following options are for use by districts maintaining secondary schools. ***
***20 USC 7908 of the No Child Left Behind Act requires districts receiving funds under the Elementary and Secondary Education Act (ESEA) to provide military recruiters with the same access to students as is provided to colleges and prospective employers. Districts that do not grant similar access may lose those funds. Even for districts that do not receive ESEA funds, 10 USC 503 requires districts to grant the same access to military recruiters and employers. Under this section, districts may refuse military access only if the Governing Board has adopted a policy denying access by the military. Districts that do not grant access and have not adopted a policy denying access may be subject to specific interventions, such as notification to the Governor and Congress, so that public officials can work with the district. In addition, Education Code 49603 provides that military service recruiters may not be denied on-campus access to students in grades 9-12 if the district provides such access to other employers. For information regarding military recruiter access to student directory information, see BP/AR 5125.1 - Release of Directory Information. ***
***Option 1 is for use by districts that receive ESEA funds and that grant colleges and prospective employers access to students. Option 1 is also for use by districts that do not receive ESEA funds but choose to grant access to employers and therefore are required to grant access to military recruiters. Option 2 is mandated for those districts that do not receive ESEA funds and wish to deny access to military recruiters. Districts that select Option 2 must also deny access to all other employers. ***
OPTION 1: Colleges and prospective employers, including military recruiters, shall have the same access to students for recruiting purposes. (20 USC 7908; 10 USC 503; Education Code 49603)
OPTION 2: Colleges and prospective employers, including military recruiters, shall not have access to students for recruiting purposes. (10 USC 503; Education Code 49603)
(cf. 5125.1 - Release of Directory Information)
Supplemental School Counseling Program for Students in Grades 7-12
***Note: As added by AB 1802 (Ch. 79, Statutes of 2006) and amended by SB 1131 (Ch. 371, Statutes of 2006), the Supplemental School Counseling Program (Education Code 53278-53280) provides funding to increase access to counseling services for students in grades 7-12. Pursuant to Education Code 53279, funds will be allocated on previous year's enrollment with minimum grants based on district size. Education Code 53279 also provides that funds allocated for this program shall be used to provide supplemental counseling services delivered by personnel who hold a valid pupil personnel services credential. ***
***As a condition of receiving funds, Education Code 52378 requires the Governing Board, at a public meeting, to adopt a counseling program that provides all the following services: (1) an individualized review of students' academic and deportment records, (2) an opportunity for counselors to meet with students and parents/guardians to explain the records and the educational options available to the student, and (3) additional specified services to students identified by the district as at risk of not passing the high school exit examination. For details about the requirements of each of these services, see the accompanying administrative regulation. ***
***The following section is for use by districts maintaining any of grades 7-12 and may be modified to reflect the grade levels offered by the district. Districts not participating in this program should delete this section. ***
The Board has adopted the Supplemental School Counseling Program in order to provide supplemental counseling services to all students in grades 7-12 delivered by personnel who hold a valid pupil personnel services credential. In accordance with law and as specified in administrative regulation, the district's program shall provide for an individualized review of student records, an opportunity for a counselor to meet with students to discuss educational and vocational options, and specialized counseling services for students identified as at risk of not passing the high school exit examination.
(cf. 6162.52 - High School Exit Examination)
(cf. 6179 - Supplemental Instruction)
Personal Counseling
Counseling staff shall identify and work with students whose personal problems may prevent them from reaching their potential. As appropriate, students shall be informed about agencies that offer qualified professional assistance with substance abuse, physical or emotional problems, or other personal problems.
(cf. 1020 - Youth Services)
(cf. 5113 - Absences and Excuses)
(cf. 5113.1 - Truancy)
(cf. 5131.6 - Alcohol and Other Drugs)
(cf. 5137 - Positive School Climate)
(cf. 5138 - Conflict Resolution/Peer Mediation)
(cf. 5141.4 - Child Abuse Prevention and Reporting)
(cf. 5145.9 - Hate-Motivated Behavior)
(cf. 5147 - Dropout Prevention)
(cf. 5149 - At-Risk Students)
(cf. 6164.5 - Student Success Teams)
(cf. 6173 - Education for Homeless Children)
(cf. 6173.1 - Education for Foster Youth)
Counselors shall respect student confidentiality as appropriate and shall consult with the Superintendent or designee or with the district's legal counsel whenever unsure of how to respond to a student's personal problem. Parent/guardian consultation and consent shall be obtained as appropriate.
(cf. 5125 - Student Records)
(cf. 5022 - Student and Family Privacy Rights)
Crisis Counseling
The Board recognizes the need for a prompt and effective response when students are confronted with a traumatic incident. School counselors shall assist in the development of the comprehensive school safety plan, emergency and disaster preparedness plan, and other prevention and intervention practices designed to assist students before and after a crisis.
(cf. 0450 - Comprehensive Safety Plan)
(cf. 3516 - Emergencies and Disaster Preparedness Plan)
In addition, the Superintendent or designee shall identify crisis counseling resources to train district staff in appropriate response techniques and/or to directly help students cope with such crises if they occur.
Early identification and intervention plans shall be developed to help identify those students who may be at risk for violence so that support may be provided before they engage in violent or disruptive behavior.
(cf. 5136 - Gangs)
(cf. 5141.52 - Suicide Prevention)
Teacher-Based Advisory Program
***Note: Education Code 49600 authorizes a Board-approved teacher-based advisory program in which teachers provide guidance to students under the supervision of a credentialed school counselor. The following optional section, for use by districts wishing to provide a teacher-based advisory program, may be expanded to indicate grade levels at which the program will operate. It should be deleted by districts in which all student counseling is provided by credentialed school counselors. ***
The Board recognizes that a supportive, ongoing relationship with a caring adult can provide a student with valuable advice and security. The Board desires to establish a teacher-based advisory program in which teachers, with supervision and support from a credentialed school counselor, advise students in such areas as character development, conflict resolution and self-esteem. The Board expects this program to enhance student-teacher relationships and give students positive adult role models. The Superintendent or designee and a credentialed school counselor shall design this program and submit it to the Board for adoption.
Legal Reference:
EDUCATION CODE
221.5 Prohibited sex discrimination
41505-41508 Pupil Retention Block Grant
48431 Establishing and maintaining high school guidance and placement program
49600-49604 Educational counseling
51250 School age military dependents
51513 Personal beliefs
52378-52380 Supplemental school counseling program
REPEALED EDUCATION CODE FOR CATEGORICAL PROGRAMS
48431.6 Tenth grade counseling program
PENAL CODE
11166-11170 Reporting known or suspected cases of child abuse
CODE OF REGULATIONS, TITLE 5
4930-4931 Counseling
UNITED STATES CODE, TITLE 10
503 Military recruiter access to directory information
UNITED STATES CODE, TITLE 20
1232g Family Educational Rights and Privacy Act
7908 Armed forces recruiter access to students and student recruiting information
CODE OF FEDERAL REGULATIONS, TITLE 34
99.1-99.67 Family Educational Rights and Privacy
Management Resources:
WEB SITES
American School Counseling Association: http://www.schoolcounselor.org
California Association of School Counselors: http://www.schoolcounselor-ca.org
California Department of Education: http://www.cde.ca.gov
U.S. Department of Education, Access to military recruiters: http://www.ed.gov/policy/gen/guid/fpco/hottopics/ht10-09-02.html
(7/02 7/05) 10/06
Administrative Regulation
AR 6164.2
Instruction
Guidance/Counseling Services
Supplemental School Counseling Program for Students in Grades 7-12
***Note: The following section is for use by districts maintaining any of grades 7-12 and may be modified to reflect the grade levels offered by the district . Districts not participating in the Supplemental School Counseling Program should delete this section. ***
***As added by AB 1802 (Ch. 79, Statutes of 2006) and amended by SB 1131 (Ch. 371, Statutes of 2006), the Supplemental School Counseling Program (Education Code 53278-53280) provides funding to make available supplemental counseling services to students in grades 7-12. As a condition of receiving funds, Education Code 52378 requires the Governing Board to adopt a counseling program that provides (1) an individualized review of students' academic and deportment records, [ this means that school counselors should review each student's academic and behavior on their caseload ] (2) an opportunity for counselors to meet with students and parents/guardians to explain the records and the available educational options [ these opportunities can be performed in a variety of ways - to be determined by the individual district ], and (3) additional specified services to students identified by the district as at risk, as specified below [ see underlined areas ]. See the accompanying Board policy. ***
A counselor shall review the academic and deportment record of each student in grades 7-12, and meet with each student and, if practicable, his/her parent/guardian to explain the records. [ Please note that this policy and the Education Code do not specify how to meet or how often these review meetings shall occur - this is a local school decision. However you perform this review, it should be documented to determine that "each" student received this service. ] At the meeting, the counselor shall also explain the student's educational options, the coursework and academic progress needed for satisfactory completion of middle school or high school and passage of the high school exit examination, and the availability of career technical education. If such services are available to district students, the educational options discussed shall include college preparatory and vocational programs, including regional occupational centers and programs and any other available alternatives. (Education Code 53278)
(cf. 5125 - Student Records)
(cf. 6146.1 - High School Graduation Requirements)
(cf. 6146.11 - Alternative Credits Toward Graduation)
(cf. 6146.2 - Certificate of Proficiency/High School Equivalency)
(cf. 6146.5 - Elementary/Middle School Graduation Requirements)
(cf. 6162.52 - High School Exit Examination)
(cf. 6178 - Vocational Education)
***Note: In addition to the services provided to all students described above, Education Code 53278, as added by AB 1802 (Ch.79, Statutes of 2006), requires the district to identify students "at risk"and then provide additional services to specific sub-sets of those students . These additional services include providing the student and parent/guardian a list of coursework and experience and scheduling an individualized conference, as detailed below . ***
The Superintendent or designee shall identify students in grades 7-12 [ at risk students ]: (Education Code 53278)
1. Who are at risk of not graduating with the rest of their class
2. Are not earning credits at a rate that will enable them to pass the high school exit examination
3. Do not have sufficient training to allow them to fully engage in their chosen career.
The district shall provide the following services: [ Tells what to do, not how to do it ]
1. List of Coursework and Experience: For students in grades 10 and 12 who have not passed one or both parts of the high school exit examination, the district shall provide a list of coursework and experience necessary to assist them in their respective grade and to successfully transition to postsecondary education or employment. For students in grade 12, the list shall also include options for continuing their education if they fail to meet graduation requirements, including, but not limited to, the option of enrolling in an adult education program, enrolling in a community college, or continuing enrollment in the district. (Education Code 53278)
For students in grade 7 who are deemed to be at the far below basic level in English language arts or mathematics pursuant to the California Standards Test administered in grade 6, the district shall provide a list of coursework and experience necessary to assist them to successfully transition to high school and to meet all graduation requirements, including passing the high school exit examination. (Education Code 53278)
A copy of the list of coursework and experience shall be provided to the student and his/her parent/guardian . The list shall also be included in the student's cumulative record. (Education Code 53278)
2. Individual Conference: For students in grades 7, 10, and 12 who have been provided the list of coursework and experience detailed in item #1 above, the district shall offer and schedule an individual conference with each student, his/her parent/guardian, and a school counselor [ Only AT-RISK students need to be offered mandatory individual conferences. These conferences (or the offer and scheduling of these meetings) should have documentation in case of an audit . Keep in mind schools cannot mandate students and parents attend these offered individual conferences - parents have a choice not to attend .] During the conference, the counselor shall apprise the student and his/parent guardian of the following: (Education Code 53278) [ Again, this is the what, not the how. ]
a. Consequences of not passing the high school exit examination
b. Available programs, courses, and career technical education options needed for satisfactory completion of middle or high school
c. The student's cumulative records and transcripts
d. The student's performance on standardized and diagnostic assessments
e. Available remediation strategies, high school courses, and alternative education options
f. Information about postsecondary education and training
g. As applicable, the student's score on the English language arts or mathematics portion of the California Standards Test administered in grade 6
The individual conference shall be scheduled, to the extent feasible, within the following timelines: (Education Code 53278)
1. For students in grade 7, the conference shall occur before January of that year in which the student is in grade 7. [ Students are considered 7 th graders the day after the conclusion of 6 th grade; i.e. this could be performed during summer school. ]
***Note: Education Code 53278, as added by AB 1802 (Ch. 79, Statutes of 2006), requires that for 2006-07, the counseling session for 10th graders must occur by December 31, 2006. However, students who are in 10th grade in 2006-07 will not receive their results on the high school exit examination until the spring of 2007. Therefore, the December 31, 2006 deadline appears to apply to those students that are now in the 11th grade in 2006 and that did not pass the exit exam while they were in 10th grade. Students in 10th grade who fail the exit exam in 2006 must be provided individual counseling sessions in the spring or fall of 2007. ***
2. For students in grade 10, the conference shall occur between the spring of the year the students are enrolled in grade 10 and the fall of the following year in which the student would be enrolled in grade 11. [ This includes summer time. ]
3. For students in grade 12, the conference shall occur after November of that school year in which the student is enrolled in grade 12, but before March of that same school year. [ only for "at risk" students ]
***Note: As a condition of receiving funds, Education Code 52380, as added by AB 1802 (Ch. 79, Statutes of 2006), requires participating districts to submit to the California Department of Education an annual report, as described below. Pursuant to Education Code 52380, the Superintendent of Public Instruction will determine the manner in which districts must submit this information. ***
The Superintendent or designee shall annually submit reports to the California Department of Education describing the number and percentage of students receiving various program services. (Education Code 52380) [ CDE has not created this report yet, but it is best to get this data ready for when they do .]
Notifications
***Note: The following section is for use by districts maintaining any of grades 7-12. ***
Beginning with grade 7, parents/guardians shall be notified at least once before career counseling and course selection so that they may participate in the counseling sessions and decisions. (Education Code 221.5)
(cf. 5145.6 - Parental Notifications)
Nondiscrimination
***Note: 5 CCR 4930 prohibits discrimination in counseling programs to the same extent that discrimination is prohibited in all other district programs and activities. Prohibited bases for discrimination in district programs are specified in BP 0410 - Nondiscrimination in District Programs and Activities. ***
No counselor shall unlawfully discriminate against any student. In addition, when exploring the possibility of careers and courses leading to such careers, counseling staff shall not differentiate career, vocational, or higher education opportunities on the basis of the sex of the student. (Education Code 221.5; 5 CCR 4930)
For appraising or counseling students, the district shall not use testing or other materials that permit or require impermissible or unlawful differential treatment of students. (5 CCR 4931)
(cf. 0410 - Nondiscrimination in District Programs and Activities)
(cf. 5145.3 - Nondiscrimination/Harassment)
(11/01 7/05) 10/06
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